Ten Reporting Tips

Just after the COVID19 lockdown, I had written a blog “Quarterly Business Plan” (https://dinakarmurthy.com/2020/07/05/quarterly-business-planning/) and provided a template for the “Quarterly Business Plan Tracker” (https://dinakarmurthy.com/wp-content/uploads/2020/08/Deenu_3M_BP_02jul2020.pdf). Reporting should be the basis for all the routine reviews mentioned in this template, so that the reviews or timeouts become effective as I had explained in my blog “Reviews/Timeouts – useful or useless!” (https://dinakarmurthy.com/2020/08/15/reviews-timeouts-useful-or-useless/).

Today, I am writing my ten reporting tips, to make any report comprehensive, effective value adding and progressive.

Trend

Past Performance Trend

Past performance trend is the foundation to assessing any situation, since present is always originating from the past.

Actual Latest Performance

After perceiving the trend, the actual latest performance may be assessed for confirming the continuity.

Actual
Record

Best (Record) Validated Performance

Best validated performance then serves as a yardstick for assessing the already exploited potential.

Like-to-like Comparison Benchmark

A like-to-like comparison benchmark is an extremely important information to assess the hidden potential.

Benchmark
Target

Target Defined in Agreement

Target defined in Agreement may now be used as for assessing the actual performance.

Expected Yield from Plan

The expected yield from plan to meet a target is an important information, especially for assessing the ease of fulfilment.

Plan
Estimate

Latest Estimate based on Reality

The predictability culture so important for any business may now be assessed using the latest estimate based on reality.

Gap to Target (from Latest Estimate)

An explanation of the gap to target adds value to the report for assessing the result orientation culture.

Gap
Analysis

Analysis of Current Situation

Analysis of the current situation after considering the chances and risk helps in assessing the deep dive culture.

Summary with Recommendation

Finally, a summary with recommendation may be used to assess the empowerment culture in an organisation.

Recommendation

These ten reporting tips normally are in the DNA of world class companies, where the benefits from analytics is fully exploited. (https://dinakarmurthy.com/2020/10/24/analysis-of-analytics/)

I will end my blog with a quote by Harry Hall.

“One of our biggest problems is delayed reporting”.

How timely and complete is reporting in your organisation?

Happy reading!

3 thoughts on “Ten Reporting Tips”

  1. Simply wonderful. Simple and lucidly written. If every individual applies related similar principles as above, they too will get to know their areas of improvement. The company will grow with ease. They too will never be dis-at-ease!

    These pointers will help individuals and teams to be curious rather than furious. To be Creative rather than Frustrative…
    May your tribe increase, Dinakar

  2. Very nice Dinakar. Comprehensive. One thing i could not understand. How benchmark figures change over months. Difficult to get data as well. Is it not?

    1. Dear Satish, very rightly noticed and asked by you. A very important question. I believe any benchmark must be like-to-like comparable, especially for eliminating common external effects, COVID19 Pandemic for example. The benchmark, therefore will be different over time, with a like-to-like comparable benchmark. The key in my opinion is to develop a clear strategy for benchmarking. Considering aspiration as the main purpose of benchmarking, finding a non competing benchmarking partner, either internal or external is not difficult. Moreover almost all the key data for any listed company is available in public domain and this can be used. In case any of your clients find it difficult to set like-to-like comparable benchmarks, I will be more than happy to help.

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